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Organization: Museum of Jewish Montreal
Job Title: Director of Planning and Operations
Location: Montreal, QC (currently work-from-home)
Start Date: November 2021
Commitment: Permanent, full-time
Compensation commensurate with experience
Application Deadline: Tuesday, October 26, 9:00 am EST

The Museum of Jewish Montreal – an innovative place to connect with Montreal’s diverse Jewish life and heritage through new cultural experiences – is seeking a forward-thinking Director of Planning and Operations (DPO) to work closely with the Executive Director and play a leadership role in enabling the Museum to efficiently manage a wide range of priorities and constituents, including internal and external stakeholders, staff, funders and partners. The DPO will bring strategic leadership to the management of the Museum’s annual planning process and operational budgets, linking staff members’ day-to-day tasks to the Museum’s larger strategic plan and objectives. This is a highly collaborative role in which the ideal candidate will foster trusting, communicative relationships with other core staff members and serve as a clarifying presence in a complex environment. 

Job Tasks

Reporting to the Executive Director, the Director of Planning and Operations’ tasks include:

Planning

  • Leading quarterly and yearly plans, connecting them to the Museum’s overall strategic plan
  • Supervising programmatic evaluation by staff members, ensuring OKRs and KPIs are met
  • Collaborating with Executive Director, other staff, and partners to re-conceptualize, adapt, and change programming when needed
  • Developing and maintaining an up-to-date organizational chart with the Executive Director & Artistic Director
  • Supervising and steering potential new Museum initiatives

Staff Resource Allocation/Alignment

  • Ensuring staff resources adequately meet quarterly and yearly needs
  • Communicating tasks, roles, and expectations clearly to full-time staff
  • Consulting with staff to create and manage overall project resources, work plans, and OKRs
  • Crafting messaging for stakeholders when resources change, if need be

HR

  • Leading performance reviews with the Executive Director of full-time staff members
  • Managing quarterly staff satisfaction surveys and follow-ups
  • Working with the Executive Director and other staff to identify areas of improvement in workplace culture and to steward change
  • Providing periodic check-ins with core staff on work satisfaction and other HR issues
  • Supporting the creation of contracts, exploration of workplace benefits packages, and professional development opportunities
  • Supporting senior staff in creating job descriptions, candidate evaluation, and interviews of key positions

Budgeting

  • Crafting the annual operating budget alongside the Executive Director, with inputs from core staff
  • Regular updating and management of the budget
  • Budgetary scenario planning with senior staff
  • Presentation of budgets to senior staff and Board of Directors
  • Planning for and providing clear data pathways for the Museum’s annual audit process

Grant Writing/Management

  • Supporting staff members in management of the overall grants calendar
  • Leading major operational funding grant applications (conceptualization, budgeting, writing, reporting, and stewardship of foundations and partners)
  • Editorial support on certain other project grants
  • Ensuring strategic alignment for grant applications created by other staff members

Governance

  • Attending board meetings, taking notes, and periodic presentations to board members

Candidate Profile

The ideal candidate will be able to anticipate and assess needs, effectively manage risks and steward solutions, and identify strategic opportunities as they arise. Competitive candidates for the Director of Planning and Operations position should be a strategically-minded, detail-oriented, and organized leader who loves collaborative problem-solving, building systems and complex budgets, and connecting dots between various organizational elements. 

Applicants should have:

  • 2-5 years’ experience in strategic and long-term planning, preferably in a non-profit setting (required)
  • Experience managing detailed and complex budgets (required); candidates with experience managing operational budgets of $500,000 or more preferred
  • Experience managing, coordinating, and communicating with staff across departments or with varied skill-sets and objectives (required)
  • Current knowledge of best practices, regulatory changes, and new technologies in human resources for cultural non-profits; including workplace anti-oppression and equity, professional development, staff support and accessibility, productivity and morale, occupational health and safety (asset)
  • Familiarity with and knowledge of not-for-profit management, ideally with museums, art institutions, community organizations and/or Jewish communal life (preferred)
  • Familiarity with the funding landscape of Canadian non-profits, museums/art organizations and/or Jewish organizations (asset)
  • Strong working knowledge of both English and French (written and spoken) (required)

In addition, the successful candidate is someone who:

  • Possesses outstanding interpersonal skills, and the ability to work with a diversity of staff and external stakeholders with differing experiences, backgrounds and needs
  • Brings strong project management, time management, delegation, and decision-making skills, along with exceptional organizational and multitasking skills to the workplace
  • Learns quickly, and can expertly manage multiple, competing tasks and maintain focus
  • Works well in team-based environments on problem-solving and multi-step large-scale projects
  • Brings a high degree of diplomacy, tact, and discretion to their work
  • Can confidently liaise with a diversity of stakeholders, including foundations, donors, organizational partners, board and committee members
  • Enjoys creating and improving upon systems that optimize work for themselves and for others in the organization; finds looking for new opportunities for self-growth and organizational improvement fulfilling and exciting
  • Excels at lateral and long-term strategic thinking
  • Has experience with Microsoft and Google Suite, Zoom, CRMs, and social media; comfort with learning new technologies and apps an asset
  • Is curious, open, and interested in learning about Montreal’s Jewish culture, heritage and community, with prior knowledge or experience an asset. 

Interested individuals may apply directly to the Museum of Jewish Montreal by sending a CV and a cover letter. All materials are due by Tuesday, October 26 at 9:00am EST and should be emailed to [email protected] with the subject line “Director of Planning and Operations”. 

The Museum of Jewish Montreal is committed to ensuring that we are an inclusive space and encourage applications from everyone, including but not limited to women, Indigenous peoples, visible minorities, people with disabilities, and persons of all sexual orientations and gender identities.