Organization: Museum of Jewish Montreal

Job Title: Project Manager

Location: Montreal, QC

Start Date: Late May, 2021

Compensation: $38,500-$47,500/year (depending on experience)

Commitment: Full-time, 7-month contract (with possibility of extension into permanent position)

Application Deadline: April 30, 2021

The Museum of Jewish Montreal – an innovative place to connect with Montreal’s diverse Jewish life and heritage through new cultural experiences – is seeking a Project Manager for our upcoming move into a new physical space (location to be confirmed). The Project Manager will be the central liaison between the designers, contractors, and Museum’s staff, as well as playing an important role in community relations and communications related to the space. They will also take on a key role in preparing for the operations of our new space, alongside members of the Museum staff. Reporting to the Executive Director, the Project Manager will:

• Coordinate the Museum’s move to the new location
• Communicate with staff and keep them informed of timelines and project status
• Manage RFP and submissions process for architects, designers, and contractors/vendors
• Act as the main contact and liaison with the construction project manager and team
• Help craft and harmonize schedules between Museum and various external contractor
• Coordinate with GC on construction workplans and timelines, oversee construction budgets, and manage the permitting process with the city (as necessary)
• Liaise with Museum staff members in the planning and operationalizing of the new space, including conducting needs assessments, and updating or building new operational processes for the Museum’s front desk, boutique, events, gallery, and food space
• Work with the Community Engagement Coordinator and Director of Strategic Initiatives to engage the Museum’s community and stakeholders around the visioning of the space (e.g. through a townhall meeting or focus groups)
• Help coordinate communications efforts and media relations around new space announcements, alongside the Communications Coordinator and Executive Director
• Respond to project needs as they emerge
• After the new space has opened, there is the possibility of shifting this position towards the Museum’s permanent space needs, including synchronizing schedules for staffing, events, and rentals, as well as dealing with bookings for rentals and ensuring that facilities and equipment are properly maintained and managed.

N.B. our office currently works from home, but this position will require site visits and meetings at the new space. COVID-19 safety protocols will be followed during all in-person encounters.

The ideal candidate for this role is an operationally-minded, detail-oriented, and organized individual who loves planning, collaborative problem-solving, building systems, and connecting dots between various organizational elements. The candidate should be immensely adaptable and thrives in dynamic and changing environments. The candidate should be excited about the prospect of bringing many parties and personalities together to collaboratively create the next home for the Museum and its diverse and growing community. Applicants should ideally have:

• 2-3 years project management experience, ideally with not-for-profit, cultural, or community organizations.
• Prior or replicable experience with managing other multi-faceted and complex projects, with project management certification seen as an asset. Experience managing renovations, large installations, or other building projects in Québec is preferred but not required.
• Experience with creating and maintaining Gantt charts or critical paths, or using project management software.
• Experience with creating and managing budgets and keeping good records of funds spent. Basic familiarity of bookkeeping an additional asset (to interface with accounting team).
• Experience in any of the following areas is considered an asset: retail management, art gallery management, restaurant or café management, or a background in architecture, interior design, or construction.
• Strong project management, time management, delegation, and decision-making skills, along with exceptional organizational and multitasking skills.
• Ability to work well with others and form strong working relationships with a variety of personalities and external partners, including contractors, community members, and volunteers, while also working closely with supervisors and a tight-knit Museum team.
• Desire to create / improve systems that optimize work for the entire organization.
• Experience with Microsoft Suite (especially Excel), Google Suite, and Zoom.
• Curiosity, openness, and interest in learning about Montreal’s Jewish culture, heritage, and community, with prior knowledge or experience an asset.
• Excellent oral and written communication skills in English and French.

Interested individuals may apply directly to the Museum of Jewish Montreal by sending a CV and a cover letter. All materials are due by April 30, 2021 and should be emailed to [email protected]with the subject line “Project Manager Application”.

The Museum of Jewish Montreal is committed to ensuring that we are an inclusive space and encourage applications from everyone, including but not limited to women, Indigenous peoples, visible minorities, people with disabilities, and persons of all sexual orientations and gender identities.